The following contract and its terms comprise an agreement between the My Event Photobooths and the hirer of the Photo Booth.
The hirer will have obtained permission from chosen venue for the use of a photo booth/s. Up to 1 hour before the event is needed for set up.
The hirer will ensure there is clear access to load and unload at the venue and to let My Event Photobooths know if there are any circumstances that may cause difficulty for the attendants to set up, such as stairs, narrow doorway, need to park far from entrance, pebble driveway, etc. If such complications are not made known to us, set up may run into the hire time.
The hirer will arrange a minimum space of 2m x 3m to be available for the photo booth at the event venue and for someone to be there to let the attendant know where they will be setting up.
The hirer will ensure there is a 240v electricity plug point located within reasonable distance (4/5m) to the space designated by the hirer for the photo booth.
The photo booth needs to be indoors or undercover unless discussed and agreed to by My Event Photobooths, and needs to be on a flat, level ground.
If the hirer has chosen the video booth option, the hirer is responsible for situating the photo booth away from loud sound that could compromise the audio of the recorded messages. My Event Photobooths will not be liable for any background noise that is recorded.
If the hirer’s event is located outside the Greater Sydney area, as determined by My Event Photobooths, the hirer will be quoted an additional fee My Event Photobooths have the right to reject any booking requests.
Hire time, unlikely events and malfunctions
My Event Photobooths agree to have the photo booth operational at least 80% of the agreed hire time. This allows for any malfunctions to be fixed as quickly as possible without any complications. If for some reason the photo booth is operational for less than 80% of the hire time, the hirer will be refunded a calculated pro rata from the total charge made for the agreed hire time.
In the unlikely event the printer malfunctions, the photo booth will carry on taking photos and all the photos that were not printed at the event will be printed by My Event Photobooths and sent to the hirer free of charge and all photos will be put on My Event Photobooths’ website for all guests to access, download and print themselves. No refund will be made.
My Event Photobooths will not be liable if there is a power outage. The hire time will still finish at the agreed booking finish time.
In the unlikely event that the hire time starts later than the agreed time due to reasons of My Event Photobooths then the agreed finish time will be extended by the amount of time the hire time started late. If the hire time starts later than the agreed start time by unforeseen circumstances not controlled by My Event Photobooths the hire time will finish at the agreed finish time. If under extreme circumstances, My Event Photobooths cannot attend your event and fulfill their service for reasons such as, but not limited to, a car accident, car breakdown, sickness, equipment failure, the hirer will be contacted as soon as possible, although My Event Photobooths’ only liability is to give the hirer a full refund.
My Event Photobooths reserve the right to terminate the hire under the discretion of the attendant. Some reasons for termination, but not limited to, are: if the attendant feels that any equipment or property belonging to My Event Photobooths is in danger of getting damaged or has been damaged due to disorderly behaviour from guests; or the attendant is feeling threatened or being treated badly. My Event Photobooths also reserve the right to refuse guests into the photo booth if the attendant feels that person/s is behaving inappropriately and could cause damage to the photo booth. All matters will be discussed with the hirer and will try to be resolved, but if termination has occurred due to reasons stated above, there will be no refund for any hire time that has been cut short.
If the hirer needs the photo booth to be set up an hour or more before the hire time, the hirer will incur a fee of $50 an hour.
If the hirer wants to extend the hire time on the night, it is under the attendant’s discretion if they can stay longer or if the photo booth has enough paper and ink. If the attendant has agreed to extend the hire time, a cash payment of $250.00 per hour must be paid to the attendant before the extension time.
A deposit of $300 is required to secure the booking for the Photo Booth, the balance of the agreed rental charge is due 21 days before the hirer’s event. The hirer’s booking is not confirmed until a confirmation email has been sent and the deposit has been paid by the hirer. When the deposit has been paid and booking is confirmed, the hirer has agreed to the quoted price given and all terms and conditions.
If full payment has not been paid 21 days prior to the event, the photo booth service and the deposit will be forfeited.
Bookings made within 21 days of an event, full payment will be required at the time of booking.
Forms of payment are online direct credit or cash.
If the hirer wants to cancel their booking, they need to do so via email to firstname.lastname@example.org at least 30 days prior to the event. $100 will be withheld from the deposit for clerical expenses unless another booking is made within 90 days in order for My Event Photobooths to save the hirer’s deposit for the next time they book a photo booth.
If the hirer cancels their booking less than thirty days prior to the event, their deposit will be forfeited.
If the hirer cancels their booking less than fourteen days prior to the event, the hirer is still liable to pay the full amount agreed upon in the booking confirmation. All money received from the hirer will be forfeited. There will be no refund.
Indemnification and Liability
The hirer is responsible and held liable for any loss of or damage to My Event Photobooths equipment caused by anyone at the event such as theft, disorderly behaviour, etc, or accidental damage such as fire, rain, flood, etc.
The hirer will indemnify My Event Photobooths against any and all liability related to the hirer’s event, due to the use of My Event Photobooths’ equipment, any data or photos lost or damaged, or any damage that may be caused to the hirer’s computer system.
My Event Photobooths own copyright of all photos taken by the photo booth and therefore may use any of the photos in print or on the internet for means such as advertising, website, Facebook, promotions, third party use, or any other purpose. All photos can be seen by the public when they are put on My Event Photobooths website and Facebook page.
The hirer, the venue and all guests that use the photo booth and attend the event give My Event Photobooths permission and the right to use all photos taken by the photo booth/s and photos taken of the photo booth/s including surrounding areas and persons in any photo/s.
The hirer will indemnify My Event Photobooths against any and all liability associated with the use of any pictures taken at the hirer’s event by My Event Photobooths photo booth/s or by its employees or affiliates.
The hirer hereby releases, discharges and agrees to maintain My Event Photobooths free from any liability arising out of a photo’s publication thereof including, without limitation, any claims for libel or invasion of privacy.
My Event Photobooths will not place any photos on their website or Facebook page that are inappropriate or offensive.
If any provision of these terms shall be unlawful, void, or for any reason unenforceable under contract law, then that provision, or portion thereof, shall be deemed separate from the rest of this contract and shall not affect the validity and enforceability of any remaining provisions, or portions thereof.
This agreement between My Event Photobooths and the hirer relating to the subject matter here shall not be modified except as agreed in writing by My Event Photobooths.
My Event Photobooths is not responsible for any consequential damages or lost opportunities upon breach of this agreement.